Safety Knights

Our company uses opportunities for recording/reporting.
Identifying nearmiss, Hazard ID etc... We take those findings/reports and share with safety committee members/ training teams/ Subject matter experts.
Once people have dissected the report, we present the results to leadership and team members through OPB (one-page bulletins, or our Safety Meetings held monthly. We allow opportunity to have personnel openly discuss thoughts and opinions on the matter.
Now not all safety concerns require such deliberation or dissection, but any that conflict with procedures/policies/documentation or if one particular case has been brought up more than once.

Informally, I often go around and talk to the employees and ask if they have any concerns that I can help with. Or ill watch them work and if I see anything unsafe I will address it with their manager and the manager will handle it.
Formally, we have a hazard reporting form for anyone to submit at any time. And we have a good catch form. We really encourage good catches. These things are tracked through our incident reporting software that gives due dates to the managers. They must enter a proposed action plan when submitting the good catch on how we can complete the hazard. I will follow up as necessary.

Employee engagement. We document all reports relating to safety and then everyone who participated is put into a monthly drawing for $100.

Often times these are identified through monthly safety inspections. Once identified, they determine which division inside our City can fix the hazard. Additionally, we don't have to wait until the monthly safety inspections are completed; these can be identified and corrected daily.

We also have a "Stop Work Authority" program that any employee can shut down a job or a task if they think a hazard has been identified. Work cannot commence until a supervisor or a manager surveys the scene and handles the hazard that was identified.

Safety Bulletins are created and distributed thru TEAMS. This is used to address concerns, or elevate Safety topics at any of our jobsites.

Safety Alerts are created and distributed thru TEAMS. This is used to quickly address incidents or injuries with the what happened, where it happened, and how it happened (not the who). It is a one sheet overview that includes pictures to provide clarity. Safety Alerts ask for feedback on prevention ideas as well.

I have found that addressing immediately eliminates a lot of exaggerations and demonstrate the transparency of acknowledgement of the event.

Our Foreman have daily logs and pretask plan templates that are available thru our ehs platform. These are required on a daily basis. If there are Q's, these are reported and myself or whoever else is on the action team can address. In progress, and completed are the levels associated with each task. This provides tracking and proof of the actions. Otherwise Q's are posed by the Foreman at the Monthly Foreman Meetings. Job site visits by Safety is always the best, but sometimes the person asking doesnt want to be tracked with paperwork. Side note: If you as a Safety Professional walk up to employees at the plant or job site, and they scatter - you've got culture issues. If they engage with you, and ask questions you have a good thing going. They value your input and know you will follow up if needed.