Employee Accountability
I am currently trying to figure out the best way to support our leads on the off-shifts if there ever is an emergency evacuation.
On 1st shift we have management members that can access the time system and determine if someone is clocked in or not if they cannot be accounted for during roll call, the off-shifts do not have anyone with the access to do this.
Any suggestions as to how to support the people who take roll call during the off-shifts? We cannot grant the access to the time system.
Comments (6)
I have seen leads/supervisors keep a paper copy of everyone in their department and have everyone sign in at the start of shift then sign out when they leave for the day. It is really up to the employees to provide proper communication to their management if they are leaving the facility for lunch.
We have designated one entity to handle this on our off shifts and gave them credentials to do so. They are defined in our EAP that was created and sent out. I also come in once a month on the off shifts to ensure they are trained and understand what needs to be done.
I think hard copies are the best option to ensure redundant access to the material. You won't have any access issues if you keep the hard copy with your emergency kits/cases. Alternatively, if you are in an area with cell service, you could have an electronic copy on OneDrive or Google Drive (or whatever platform your organization uses). The electronic copy obviously has limitations, so a hard copy is probably best.
I agree with the comments that a paper system is necessary as a backup to electronic. Keep in mind that the electronic system may not be available during a power outage.
You could keep a hard copy of the roster sheet near the exits. May require weekly updating but I did that at my last job and it got the job done. We were a small company though so it was easy to know when someone had off or called in that day.